![]() ![]() Tips for writing a proof of residency letter if you’re a resident If you’re not sure who to address your letter to, use the phrase “ To Whom It May Concern.” Notarized letter of residency full#Make sure to include the full name or full title of the recipient. Start off your letter by addressing the individual or the company who requested it. Address the individual or the company requesting the letter.Include your full legal name, your complete address, your phone or mobile number, and your e-mail address. This is one of the most important parts of the letter so that the recipient can contact you. When writing a notarized letter of residency, the date should be the same date you will meet with the notary.Īt the top left side of the page, add all of your contain information. Align the date at the right side of the page two lines below the heading. Just like any official document, you should include the date of the letter but you can use any date format. Since this is a legal document, you need to maintain formality throughout the letter. Also, make these words slightly larger than the other parts of the document. The heading of the letter should say “Affidavit of Residence.” Align this at the center of the page and use a clear font with a bold format. You just need to follow a few basic steps to do it correctly: If you face any difficulty with this, insist to the notary that they are simply notarizing your signature and not the contents of the document.Basic steps to take when writing a proof of residency letterĭon’t feel intimidated when you need to write a proof of residency letter. And ask the notary to notarize your signature. If the notary is unwilling to write any statements on his own photocopy of the document, you can write a statement like “I declare this is a true, exact, and unaltered photocopy of my passport,” and sign below it in presence of the notary.Subscribed and sworn (or affirmed) before me this _ Day of _, _. Signature of Affiant/Custodian of Document Copied I, Custodian of Document Copied, swear/affirm that the foregoing (or attached) is a true and complete copy of the document which it purports to represent, and the photocopied document is neither a public record nor a publicly recordable document, certified copies of which are available from an official source other than a notary public. (Change the wording accordingly, here.)Ĭertification of CopyState of _ ![]() This certificate is attached to a passport copy of. If your notary refuses to sign on the same paper as the photocopied document, as described in option #2 above, you can have a certification of copy prepared on a separate paper.Subscribed and sworn to before me this day of. I,, affirm that the attached is a true and complete copy of the document which it purports to represent. In this case, type the following paragraph on a blank sheet of paper, and superimpose the photocopy over the contents of that paper. If the state where you live does not allow option #1, as described above, the notary can notarize your signature.The notary will write or stamp “TRUE COPY” on the document and put their signature and the stamp on the photocopy.In each case, make a photocopy of the document and take it to the notary along with the original document. Therefore, we have listed several options here. ![]() Notaries are not completely wrong in many cases, as several states do not allow notaries to notarize the photocopy of a document as a “TRUE COPY”. Many people complain that the notary refuses to notarize a copy of their passport. However, for those documents where a notarized copy is required, people routinely face difficulty. Please note that in most cases, a notarized copy of a birth certificate, marriage certificate, etc., cannot be used, and a certified copy must be used for them. Many legal processes require a notarized copy of your passport, green card, and similar documents. ![]()
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